A schedule of condition is a record of an Adjoining Owner’s property taken by an independent surveyor. Although it is not required, it serves a very useful function.
The Party Wall etc. Act 1996 revolves around the Adjoining Owner claiming back damages / compensation from the Building Owner resulting from the rights the Act gives to the Building Owner to carry out works to their property. In order to provide those rights to the Building Owner, the Act also includes provisions for the Adjoining Owner to be compensated should damage occur to their property.
The schedule of condition provides evidence both in order to help the Adjoining Owner’s claim and protect the Building Owner from false claims. Therefore, issuing an instruction for the surveyor to undertake a schedule of condition is beneficial to both parties and should be seen as part of the whole process.
A schedule of condition is not required nor would a surveyor insist on one being taken, but considering the nature of works under the Party Wall etc. Act 1996, it is a worthwhile procedure.
Photographs are taken in the form of high quality Jpegs and where necessary, HD Video. The data is then processed to facilitate both collaborative working and effective project close-out procedures. It is important to understand that in legal dispute of this nature, a photograph is invaluable evidence that is not open to subjective interpretation.
Site notes or dictations can be recorded on site and written into a schedule of condition that will be approved by the surveyors involved. Ultimately the form of schedule can vary dependent on the instruction. GFA places precedence on providing fast and accurate reports as opposed to the more traditional variants of scheduling, that said GFA is experienced in such forms of schedules which may be required in line with the requirements of other surveyors.
For reasons of personal privacy, photographs will not be distributed to the Building Owner and will be held on file by the appointed surveyor/s.
Post-Construction check-ups are undertaken at least 6 months after practical completion of the works and ideally within 12 months of the works completion. This typically occurs at a convenient time when access is available or when damage necessitates that a site visit is necessary.